Others Present: ECA General Manager Terry Lee, Legum & Norman Regional
Manager James Santos, ECA legal counsel Jason Fisher
What follows are highlights from the meeting.
Guest Speaker:
The purpose of Friendship Heights
Village Mayor Clara Lovett visit to the Elizabeth Condominium Association
Board meeting was to invite Association members to participate in FH Village
affairs in a more active way. They are improving their website and making an
effort to communicate better.
ECA Legal Counsel
Update: Jason Fisher provided an
overview of recent services to the ECA Board including training he provided to
new Board members. He put into perspective participation by Association members
at monthly Board meetings and clarified that the purpose of the monthly Board
meetings is to conduct the business of the Association. Currently, people
attending the monthly Board meetings are given a 3-minute opportunity early in
the meeting to comment on agenda items. This is legally permissible and is an
effort to keep the Board meetings short and to the point.
President’s Report
—Executive meetings of the Board were stated with dates and
purpose as well as a town hall meeting on insurance that covers the ECA and an
informal Board led meeting to hear residents talk about any topic they wished
to address.
—Announcement that action on a request for proposal relating
to management companies would be addressed in this meeting based on an
Executive Board meeting that took place a couple of hours before the July
monthly Board meeting.
—KeyLink, an add-on to BuildingLink, is now operational.
—The concierge service will sponsor a country western
cookout August 9 as part of their contracted services.
—Announcement of a wine & cheese reception following the
July monthly Board meeting.
Comments from the
floor. Among the comments made were:
—Concern about losing ECA master insurance relative to the
pinhole leak problems and request for the Board to state a plan for addressing
this.
—Concern about developing an overall strategy to address the
problems of old pipes, including sweating cooling pipes that are no longer
properly insulated.
—Concern about spending money not planned for in the 10-year
plan, specifically addressing the unexpected expense for purchase and
installation of a free cooling heat exchanger.
General Manager’s
Report:
—Last scaffolding has been taken down related to the
balcony-windows-doors building renovation project.
—Elevator rollers were replaced on cab #3 of the West Tower.
—Ongoing problems persist with condensate line and fan coil
unit leaks
Committee Reports:
Design-A
consultant will be assessing hallway doors and doorframes leading into to owner
units in a two-day project that will determine how ECA will proceed with door
replacement. The hope is that doorframes will not require replacement because
they are more invasive and costly.
Fitness-The issue
of fans has been resolved. All equipment is currently working.
Landscape-Committee
members will be meeting shortly to assess damage done to plants and trees
during the balcony-windows-doors building renovation project. The committee
will also be working on getting a new landscape company.
Library-Residents
are being asked to keep adult book donations because there is no room at this
time for additional books.
Making a Difference-Arrangements
were made in the meeting to identify a convenient location in the garage for
large-item donations.
Social-Further
information will follow on the Aug 9 country western cookout. The committee
will provide a small reception after Board meeting to encourage residents to
attend the meetings and offer some informal opportunities to interact with
Board members.
Maintenance Projects
(MR&R)-David Robinson outlined why Mendoza recommended replacement of a
free cooling heat exchanger and why this would prolong the working life of the
new chillers.
Ad-hoc Committees
Smoking—Dr.
Alfred Muller presented a detailed report about a well-attended meeting held
where plans were developed for how this committee would proceed. He introduced
the committee and said they had the next meeting scheduled.
Management Company
RFP—Ellen Cohen detailed the thirty plus hours members of this committee
spent prior to briefing the ECA Board as well as outlining what the next steps
will be if the RFP was approved.
Newletter—a new
edition of the newsletter will be published within a few days. Items for the
next newsletter are now invited. Please consider writing something.
Website—Pat Batey
talked about how KeyLink works and cautioned that keys left at the concierge
desk may be picked up at this time since these are not kept in the KeyLink
system.
Board actions:
—Purchase and installation of the free cooling heat
exchanger approved.
—Management Company RFP approved by a vote of 5 approving
and 2 abstaining (the call connection to Peg Downey was lost so her vote was
registered as an abstention.)
