Saturday, July 25, 2020

ALERT: Corridor Renovation Possible Delay & Elevator Renovation


CORRIDOR RENOVATION:

IF you got the five-page paper titled “ECA Capital Renovation Planning in the Age of Covid-19” authored by ECA President Lyle Schwartz and dated 7-24-2020, you might have read that “the designer, Phyllis Hartman is awaiting input from the ECA Board whether to proceed with the design…or put the project on hold for a year until state and county guidelines [COVID] are relaxed and work in the corridors might be more acceptable to owners.” 

The corridors were last renovated 30 years ago. The Reserve Study calls for renovation of such common areas every 20 years. The project was originally scheduled to be completed over a three-year period, beginning in March-April 2021, and to run for 3 years. Is it acceptable to you to postpone this project yet another year? 

Are you embarrassed to have friends visit, with wallpaper torn and patched, paint in terrible shape, hallways dark and dingy, and carpet so worn and duct-taped in places? In addition to the damage to our property values that such shabby hallways have, a delay would most likely mean that some of the materials will go out of stock and new selections made, increasing the design cost.  

At the coming Board meeting, the Directors will vote on whether to continue the design process to reach completion of the RFP, giving flexibility to the Board to proceed with “whatever schedule seems appropriate months from now when that process is completed.” If you feel strongly that we should no longer postpone the renovation the corridors, but move as quickly as reasonably possible to begin this project, I hope you will either attend the Zoom Board meeting and make your feelings known, or if you cannot attend, send an email to the Board.

ELEVATOR RENOVATION:

In addition, a new requirement for elevator renovation looms on the horizon with worrisome urgency. We are talking about renovation of the interior of all six elevator cabs as well as safe operation of our elevators. Of course, actual work on this project cannot begin until the corridors are renovated.

Since renovation of the interior of the elevator cabs requires input and guidance of someone with good aesthetic sense, it is curious that the Board did not consider using the Design Committee to work on this and adding AJ Young to this effort. AJ is a Project Manager with Marriott and has a master’s degree in Architecture. He did a custom design (at no charge) for the renovation of the elevator cab interiors at his Florida condo, and that Association did not have to pay any more for the custom interior than for the more generic basic laminate panels like we have in the garage elevators.  

AJ has offered to do the same for the Elizabeth, and this was mentioned at a recent Board meeting, yet it is only Joe Bucherer and MaryAnn Hall who seem to be discussing our “options and needs.” Why is this? Why isn’t the Design Committee part of this effort? And why doesn’t the Board consider having Phyllis Hartman design the elevator cab interiors so that they tie into the design of the lobby and corridors?   If they do not want to spend the design fee for Hartman, then why doesn’t the Board add AJ Young to this effort, as he would provide professional design services at no charge? 

All of this begs the question about how we can continue to live in a building that is rapidly deteriorating. Start small and think about how our trash chutes do not receive adequate cleaning and constantly smell bad. Our property continues to lose market value because we have made due with cheaper contractors, and with delaying our hallway renovation because there was a surprisingly long garage repair project.

It is time to voice your concern about the state of our property.

Please let the Board know how you feel about this matter.








We need to raise our voices before it is too late.

Thursday, July 2, 2020

Summary of ECA Board Meeting June 30, 2020


Summary of ECA Board Meeting June 30, 2020

Board Present: Lyle Schwartz (president), Zlatan Beca, Makarand (Mak) Dehejia, Elisa Siegel, Christopher Wemple

Absent: :  Jimmy Whalen

Others Present: General Manager MaryAnn Hall, Assistant Manager Romaine Cureton, Jeremy Tucker (ECA Legal Counsel, Lerch Early & Brewer)
Highlights of the meeting:
—Delinquencies: are high at around $70,000 with $31,000 for garage spaces maned by Chevy Chase Land Company who are neither in their office or answering their phones according to attempts by our General Manager to resolve this.

—Garage Project: The unending work is now scheduled for completion the end of August. This last period, CPR failed to lay down the floor coating but painted lines. Now this work will have to be corrected.
—Management Office: The management office is now open with General Manager and Assistant General Manager in residence. However, the door is locked. Appointments must be made to see them.
—Elevators: The Montgomery County elevator inspection failed because the garage elevators had water pooled underneath them mixed with hydraulic fluid. Our chief engineer is working to resolve this problem.
—Annual Meeting & New Candidate Nominations: anticipated for September. A discussion ensued about allowing new candidates to either be nominated or self-nominated. However, this has to happen quickly given that a company has been hired to handle the election which will include electronic voting, mail in ballots and ballots placed in the management suggestion box mounted on the wall outside the management office.
—Candidates’ Public Forum: A suggestion was made to have candidates speak on issues facing the building. Connie Rowe was appointed to run this meeting.
—Pool Opening: July 8 (11am to 7 pm, 7 days a week—not mention made of time for a break) is when limited use of the pool is supposed to begin but this depends on getting the cleaning supplies necessary to keep the pool area safe. Once it opens, make appointments with the concierge who will lend a special fob for access. You will be required to fill out a disclaimer form attesting to your health and that you will not hold The Elizabeth responsible if you get Covid19. Masks must be worn to enter the pool area. Two people can use it at one time or small family units, no guests for a 45-minute session. 15 minutes will be allotted for cleaning. Glass doors to the outside will be open to keep the air circulating.
—Fitness Center: Because air circulation in the Fitness Center is poor, there will be no access to this facility at this time. Coronavirus makes this facility too risky.
— Contractors working inside individual units: According to Elizabeth house rules, individual unit owners are supposed to notify the management office and let them know that contractors are in the building and to schedule an elevator if needed. This has not been enforced for a long time and presents risks during this pandemic period. Our General Manager and AGM said this has been an ongoing problem. The owners give key fobs to their contractors and they park usually on G-1 in spaces assigned to residents. Board discussed criteria that any outside contractor had to wear a mas,k sign papers that they were healthy, and have business policies that ensure that employees are required to meet certain standards. Pat Peyser asked how the Association was going to enforce this since enforcement of rules and Bylaws seemed to be very hit or miss. The board insisted that enforcement would be done up to and including stopping the work. Legal Counsel Jeremy Tucker had said no building among his clients in Friendship Heights had opened their building to outside contractors, we would be the first. The board agreed to open the building to outside contactors. This a position was passed  by the Board. 
—Acquisition of Radio Antenna to comply with Police and Fire Communication Requirements: Bids are being collected.
— Guidelines for Window Cleaning and other Upkeep Services: Our GM said the cleaners sometimes have to go into apartments to complete their work.  It was not clear what these exceptions entailed. Board members Elisa Siegel and Francine Klein said now that management has returned to the office, it is time to pay attention to the building appearance and that the marble and brass and contractor should be allowed to come in the building as long as they follow the Elizabeth’s rule on social distance and masks and certify the health of their employees. 
—Corridor Renovation: No mention
—Meeting Documents: President Lyle Schwartz said that the June meeting was delayed because the Board lacked information to conduct the meeting. While there were 5 documents sent with the Zoom link for the rescheduled meeting (June 30), the management report was not among these documents. A limited supply of management report copies were left at the front desk. (Does this make sense in time of a pandemic?) Documents sent included: Meeting Agenda, Investment Guidelines for the Elizabeth Condominium Association, Recommendation for In-Unit Renovations, Phase 2 Montgomery County Guidelines for Re-opening the Pool, Phase 2 Montgomery County Guidelines for Re-opening the Fitness Center.