Tuesday, April 16, 2019

2019 Meet the Candidates Remarks

In the interest of the short window of time we have before the May 1, 2019 election of three new directors, I am posting opening and remarks received from three of the six candidates who spoke in the April 15 Meet the Candidates night. As time allows, I will post additional comments. What follows are comments from: Zlatan Beca, Alfred Muller, and Elisa Siegel. NOTE: added are statements by James Whalen. by Babs Eisman, and by Molly Frantz.

ZLATAN BECA
OPENING STATEMENT 

Good evening everyone, great to see you all.  For those of you who don’t know me, I am Zlatan Beca and also go by “Z”.  According to my 9 year old son, my candidate bio is longer that everyone else’s and therefore, no one is going to read it.  For that reason, I will keep my opening statement brief.  I’ve had the honor of being the Elizabeth Condominium Association president in 2017 and 2018.  I sat in front of you two years ago and promised that if elected, I would run the Elizabeth like a $5.4MM/year business, would work on changing the culture of the building, would assemble strong teams to help the management get us over the financial bump, would work on reinforcing the building infrastructure and would do our best to take the Elizabeth into the 21st century technologically.  Those two years really gave me a great opportunity to decipher the building into small details, compartmentalize, encounter all the different players, personalities and influencers, get my bearings in and paint a pretty clear picture of the direction we should be going in.  The assessment of all of the listed categories lies with each resident individually but one common denominator we all can agree on is that we are in a better place than we were 2 years ago.  The push made by the boards and the residents before us was just built upon further and we need to keep that momentum going.  Although the aforementioned challenges are still very important and will continue to improve further, my campaign today is all about the future, especially the next 3-5 years. 

The biggest challenges facing our community today are the following:

1.     Assuring the rest of the building is more in line with design of our lobby before the Amazon wave hits the area.  That means completion of the garage, hallway, gym and pool projects within reasonable means and time frame.

2.     Abusive behavior toward staff.  We need to continue handing out swift fines until people really start to feel them.  Eventually it will stop. 

3.     Replacing MaryAnn and Hollis with qualified professionals once they are ready to retire. 

4.     Having a healthy reserve and continuing to make drastic contributions to the payout of the outstanding loan.

5.     Keeping the condo fees steady and in line with the Cost of Living Adjustment.

6.     Improving communication between the board, management and the residents.

7.     Coming up with fresh new community engagement ideas.

8.     Underutilizing in house resources.

You notice that I did not say anything about the Fire Safety protocol and Storage & Bike Room Audits.  That is because I fully believe those are in line to be taken care of within months from now. 

In summary, we want to act as a channel that unifies the front.   I’ve said this before and I will say it again.  There is absolutely no reason why Elizabeth shouldn’t become the flagship building in the Friendship Heights pocket.  We are certainly a step closer now but if given the chance, I would continue to fight the battle and hopefully contribute to the effort of eventually getting us there.   Thank you.

CLOSING STATEMENT 

Fellow residents, please keep in mind that you are not casting your vote for an individual, but the best possible team that once assembled, will protect your interest, champion improvements and strive to move condominium well-being forward.  It is our fiduciary responsibility to organize a team that will co-exist as a cohesive unit and address all issues facing our community effectively, and logically.  Again, I stress the term unit.  I have always been a huge proponent of team work because I have seen greatness achieved when teammates striving toward a common goal are given ability to think freely and creatively.  I would love to see this type of culture further implemented here and believe I could be a great buffer for doing just that.  In my estimate, the Board spends more than half of its time fighting little meaningless battles. If I could help table that, the entire board could actually focus their entire time and expertise on Elizabeth’s affairs and improvement projects.  Now that would be nice. Our destiny is in our own hands. You need to look for leaders and candidates of strong character. Those are the type of people that will represent you to the best of their ability and for the good of all.  Everyone here has been around long enough to recognize those qualities.  It is up to you to decide if you want to continue building upon what we’ve started or go in the opposite direction.  You have seen the repercussions of some of the past choices we’ve made.  An experienced pair of eyes with a firm and fair perspective would not be a bad thing for the Elizabeth.  The problems facing our condominium were stressed in my opening statement.  The best way to resolve those is by assessing the issues at hand, prioritizing, evaluating recommendations from qualified experts, listening to the residents and staff, and working in unison with the Board and the management to reach adequate balance between the operating budget and the fund for capital improvements.  It’s been an honor serving here for the past two years. If given your trust again, I would be honored to help contribute to the team that will get us to the next level.  Thank you. 

ALFRED MULLER
OPENING STATEMENT 

When I was a medical student--- many years ago--- I was taught that one of the most important ways to make a correct diagnosis was TO TAKE A GOOD HISTORY.  Listen carefully to the patient and collect all the information you can without jumping to conclusions.

I have tried to follow that sensible advice in relation to my non-professional life, including years of volunteer service, for 26 years as our village Mayor, --- when we paid off an inherited $2 million debt, while simultaneously creating 2 parks, a shuttle bus service and a community center,  AND lowering the tax rate to the lowest permissible by law.  I have followed that advice in service to The Elizabeth for the 27 years I have lived here,  both as a non-Board member (working on committees), and at other times as the Board VP or its Treasurer. 

In all these positions I have gained much experience, and have specific institutional memory which can prove helpful in future discussions on the Board. I know our successes and I know our failures.  We can learn from both.

I have tried to diagnose problems in our building by listening and respecting the many diverse opinions but also trying to collect facts and not be swayed by personalities or cliques. I compliment others when I think they have done a good job, and I offer constructive suggestions when I think there can be improvement.

A major responsibility of the BOD is its fiduciary responsibility. I have always stressed the need to keep three goals in mind regarding this responsibility:  1) to maintain, repair and replace our building infrastructure;  2) to have adequate reserve funds for capital improvements and unexpected emergencies, and 3) to assess condo fees which are fair for our owners and competitive regarding sales and rentals.

(I was raised by parents who lived through the Great Depression and have always been a proponent of " pay as you go".  I believe we should borrow only in rare times of an emergency, not simply to do a capital expenditure 1-2 years earlier than when reserves would so allow.)

If you give me the privilege to continue service on the BOD I promise to continue listening to every opinion and come to conclusions only after an impartial analysis of all the facts that I can obtain.  I shall remain an independent voice on your BOD and continue to work very hard on your behalf.

CLOSING STATEMENT

Thank you all for attending this important meeting. I urge you to evaluate the following four qualities in the candidates for Director:

1) experience:  mine is institutional memory from living in the building for 27 years and serving at times as VP or Treasurer of the Board of Directors where I learned the financial and intrastructure challenges of the Elizabeth;
2) hard worker: all my present colleagues on the Board have worked extremely hard; many of you have witnessed my hard work in bringing the smoke free amendment towards approval; I would work equally hard to see corridor renovation completed during my term on the Board;
3) analytical: my training as a physician has taught me to base decisions on reviewing all facts carefully before arriving at a conclusion, and not rely on emotional appeal;
4) independence: I have voted with a majority of the Board more than 90% of the time, but am not hesitant about voting in the minority when I believe it is in the best interest of owners;  I am not part of any of the cliques in the building who have their own agenda. I weigh each issue on its merits, not on who is supporting or opposing it.

If you agree that these attributes are important for a Director to possess and that I have demonstrated them for many years, please vote for me. I will do my best to vindicate your support,


ELISA SIEGEL
OPENING STATEMENT

Good evening. I’m Elisa Siegel, and it’s my honor to run for The Elizabeth Board of Directors. 

I’ve owned my unit, 1813, and lived in the building since 2015.  When I was looking to downsize from my home on Leland Street, The Elizabeth, with its beautiful lobby and prime location, amenities, and sense of community, lured me in.
 
The four years since then have been difficult ones, with a lot of repairs and disruption.  I also personally experienced the effects of the building’s disrepair when a flood nearly destroyed my unit, just as I was completing a top-to-bottom renovation. 

Like many of you, I’ve watched our property values decline, and our condo fees go up as the board took the necessary steps to turn The Elizabeth’s finances around, stem the constant water damage, and make sure we maintained our insurance. 

While these changes were difficult, they were essential.  So I am grateful to recent boards for their courage and the steps they have taken to restore the building’s financial stability and crumbling infrastructure.

I am running for the board, because there is another important step we need to take – restoring The Elizabeth’s reputation as a well-managed, vibrant, luxury community in the heart of Friendship Heights.

If elected, I would contribute my skills and experience from a 40-year career in communications and marketing to tell the story of The Elizabeth’s renaissance.  Together with my colleagues on the board, and other interested residents, we could develop a new brand for The Elizabeth that positions us much more competitively with our neighbors at The Carleton, 4620 N Park Avenue, and The Willoughby.

I also would improve The Elizabeth’s online presence by developing a mobile-friendly public website and improving our social media reviews.  Currently, The Elizabeth does not have a public website, and our reviews on social media are poor.  If our building is to remain competitive with our neighbors, and compete successfully for new Amazon employees, we must have a better online presence.

We have a great story to tell, but we need to tell it ourselves; not leave it to others.

Before we can do this, however, we must renovate the hallways as well as improve the condition and maintenance of our lobby and other common areas, which are now showing signs of wear and tear.
These steps are all essential to improving our property values, which is one of the board’s primary fiduciary responsibilities.

But even with our problems, The Elizabeth is a great building.

So I am very optimistic about our future.  I believe we have a unique window of opportunity to increase our property values by continuing to restore the building’s infrastructure, finances, hallways, and then, our reputation as a vibrant luxury community in the heart of Friendship Heights.

Thank you for listening, and I hope I have the opportunity to serve you as a member of the board of directors.

CLOSING STATEMENT

As owners, we have important choices to make in this election for the board, and we are fortunate to have candidates who offer diverse skill sets and experience. 

With my background in communications, public relations, branding, and marketing, I offer a skill set not yet represented on the board.

In addition, as I noted in my candidate statement, I have many years of executive and leadership experience for a large organization, and know how to manage a large budget and staff, as well as serve on a board. 

I believe that my career success is due to an ability to objectively consider all the facts and make decisions that take into account diverse needs and viewpoints, for the good of the whole, without regard to personal interest. I am also an excellent listener and believe strongly in the benefits of transparency.

Recently, in a board meeting for my association, the Association of American Medical Colleges, which represents all the nation’s medical schools and major teaching hospitals, someone shared a quote about the role of boards of directors that I’d like to share with you now:

The role of the board is to protect the future from the present. 

If elected, you can count on me to take a fiscally responsible approach to balancing the essential needs we have today with the important work we must continue to sustain our future, including rebuilding our reserves, completing necessary repairs to our infrastructure, undertaking preventive and regular maintenance, completing much-needed renovations to our hallways, and rebuilding our brand as a luxury building.


These are the steps we need to take to ensure that The Elizabeth once again becomes a growing asset in our financial portfolios, a community that we all enjoy, and above all, a home in which we all are proud to live.




JAMES WHALEN
OPENING STATEMENT


The Elizabeth is an incredible community. In my first year and a half living here I have met so many amazing people and begun to cultivate relationships that I know will carry on long into the future. The Elizabeth is the place I call home and I want to utilize the skills acquired throughout my career in finance to help the community and the people therein. I know that my experience in financial matters can help to improve the Elizabeth’s overall profitability and positively influence the lives (and property values) of its residents.


When I first moved into the Elizabeth in September of 2017 I shared the same concerns that many residents have surrounding our financials. I recognized that there was a significant amount of work to be done in order to bring us back to a state of profitability and positive cash flow.


I became Chairman of the Budget and Finance committee in 2018 and over the past year have helped guide the Elizabeth in financial decisions that have been crucial to our future. We have reconstructed the Monthly Financial Reports received by residents and the Board in order to make them more concise and easier to review. We have built out an investment strategy for our excess cash which includes a laddered CD portfolio. The portfolio consists of CD’s with varying maturities in order to ensure we optimize investment return without sacrificing the liquidity required for expenses. Most importantly, we have paid down a significant amount of debt and have a plan in place to further reduce our liabilities by the end of the year. 

In my career as a financial advisor, I serve as both the main point of contact as well as support to many of my firm’s most complex ultra-high net worth client relationships. I am responsible for customizing financial solutions designed to meet clients’ individual needs, goals, and wealth objectives.

I have experience in budget creation/review, investment portfolio construction, asset allocation, and plan implementation. My disciplined nature and eye for detail help to ensure exceptional and consistent outcomes. I feel that my ability to bring a personal understanding to complex situations can help ensure that the Elizabeth continues to progress both financially and as a community even when difficult times may arise.

I earned my Bachelor of Arts degree in Business and Economics from Rhodes College, where I played on both the Varsity Football and Lacrosse teams and was a member of the Kappa Alpha Order. I am a Certified Financial Planner™ professional and passed the Financial Industry Regulatory Authority (FINRA) Series 65 exam.

Outside of work, I enjoy being outdoors and participating in community service activities. I am an active member on the Board for the Autism Speaks National Capital Area and the head of recruitment and development for the Autism Speaks to Young Professionals organization. Over the past three years, I have helped to raise over $100,000 for autism and autism research.


BABS EISMAN
OPENING STATEMENT

The reason I am running for the Board is there are areas that I would like to see
fine tuned.

. Sense of Community can be fostered by having house rules that are enforced.
    For example, polite and proper behavior at meeting and dealings with staff.
. Considerate behavior in the usage of the trash rooms.
. Have an updated directory so you know who your neighbors are.
. Restart the "Conversations with the Board" committee

Part of a wish list would include:
 .User's Manual for how to handle various issues/problems, e.g. who to go to
    for the answers so we understand the roles and responsibilities of our staff.
 . Have (2) people on the front desk during peak hours
 . We have a great back patio, but access is difficult
 . Odorless organic cleaning products
 .  Improving the layout of the gym - removing walls

Naturally, we have to finish the garage, but before starting work in the halls,
I want to be sure our infrastructure is sound, and that burst pipes do not undo
this investment.  Also, look into why there are such fluctuations in temperature in the hallways, which might compromise finishes.

As a long time owner with business, real estate and design experience, I ask for  your consideration.

CLOSING STATEMENT:  (best as I can remember, nothing was written)

I  want to thank everyone for coming and participating in tonight's event.  This is our home and everyone's  responsibility.  I have served on the Board of Directors for HEROES INC., Hebrew Home - including Ring House and Landow House, and the International Association of Chiefs of Police.  All these Boards had the same basic goals: where are we now, how do we maintain our mission and how to plan for the future.

If anyone knows non-resident owners, please contact them to send in their votes and proxies.


Thank you for your consideration.


MOLLY FRANTZ
OPENING STATEMENT 

Let me briefly introduce myself. The Elizabeth has been my home since January
197 5. During those 44 years I have twice served on the Elizabeth's Budget &
Finance Committee and on the Board for 15 months; recently I Chaired the Ad
Hoc Committee on Air Filters and- on behalf of75 Owners- submitted the
petition resulting in the upcoming vote to change the Bylaws. This change would
require all Board Directors to be owners of the Corporation. In addition, along
with Margie McNerney, I coordinate the donations of the resident's no-longerneeded
furniture and useful household items to A Wider Circle who, in tum, gives
these items to families just moving out of homelessness. And I contribute Helpful
Hints to the residents through the monthly Newsletter.

There are those who ask me why do I want to serve on the Board at all. Others
point out that I did not complete my term on the Board and question if I would do
this again. Both are legitimate points of view. The atmosphere is quite different
than in 2011 and I certainly have no intentions to resign early. I am sure others
did not expect to resign early either.

The number 1 problem in the Elizabeth is why is the environment still toxic. This
adversely adverse impacts The Elizabeth's reputation. I believe I can help push
the Board toward even more transparency, and more opportunities for the residents
to air their concerns. The Elizabeth's return to financial stability and the recent
large capital projects and with finally getting to the much-needed hall restoration
have and will go a long way to improving our home's reputation. But it won't
solve the problem without every resident and every employee and every leader
acknowledging their role in this problem and the solution.

We all need to step back and focus on the substances and legitimacy of the
problems owners and residents raise. While it often seems the only successful way
to get resolution on one's problem is to be the squeakiest wheel, getting to that
point is frustrating for everyone involved. Having operating problems repeatedly
raised at Board meetings rightfully makes the Directors feel under attack. Ideally
Board meetings should be about major problems and policies. But what choice do
the owners and residents have if they feel - rightfully or wrongly - that their
concerns are not being taken seriously. After all, putting a "MY" before a
problem automatically moves it up the importance scale. Right!!

In the first half of The Elizabeth's life we had an Operations Committee that
serves as a buffer between the residents and management and the Board. This
group met monthly and had the time to hear the whole story, listen to see if others
had the same concerns and - perhaps most importantly - to understand why this
person was so upset - or ideally to address the concern before the person becomes
frustrated. This Committee then formulated recommendations for either
Management or the Board for action( s) to be taken. In my years living in the
Elizabeth I am constantly amazed how many others have experienced the same
problems but never raised them. And I am sure I am not alone in this feeling.

As you listen to each of us tonight and read our statements, I want to urge you to
also read or reread Z's remarks in the March Newsletter about what qualities a
Board member should have. He urges you to do your own due diligence. And
while he didn't say it this way, he is urging you not to stay in your information silo
-your Fox News or MSNBC so to speak. Ask us questions about why we have
done things, if not tonight then on a one-on-one. Board Directors have enormous
authority to make decisions impact your finances and your quality of life. This is

one of the times you get to make the decision, not assign it to someone else.

Saturday, April 13, 2019

ECA Budget Town Hall—April 10, 2019


While I am going to provide some highlights of the Elizabeth Condominium Association Town Hall meeting held April 10, 2019, I am not going to reference specific numbers discussed. You as an Elizabeth owner and an ECA Association member can obtain the documentation from the Management Office.

ECA Treasurer Lyle Schwartz conducted the Town Hall and said our financial picture is trending upward—we are aggressively paying down the loan we procured to pay for our window and balcony door replacement as well as our façade restoration. We have enough money to choose our next major project. While this year, the recommendation is for a 2% increase in condo fee, he looks to the future when he thinks it will be possible to reduce our condo fees.

Board Member Mak Dehejia addressed condo fees and our decreasing property values.  He said the problems as he sees them fall into two categories: soft problems and hard problems. In the soft problem category, he spoke of the spirit and atmosphere in the building which is toxic and the fact that we have a bad reputation. He called for an improvement in communications and other efforts to improve our reputation. He added that at one time we were a luxury building, but now unfortunately we are no longer.

Then Mak spoke about how we are always fighting fires (meaning we address problems late instead of pro-actively doing needed maintenance).  He said there should be enough money in the budget for infrastructure and maintenance issues as they arise in order to avoid firefighting.

Finally, he said that the renovation of the hallways MUST be accelerated.  He said it is no longer acceptable for our General Manager to say that the hallways will have to wait for the completion of the garage project.

Board Member Al Muller said he recommends a 1% increase in condo fees. Chris Wemple and Mak Dehejia both pointed out that since we cannot have a special assessment, we are left with only two other ways to raise money for our needs: condo fees and loans. Since we already have a loan, we need increases in condo fees to prepare for our future needs/emergencies which almost certainly will arise because the Elizabeth is an old building. Chris’ and Mak’s argument did not persuade Al who continued to say he wanted a 1% increase.

Despite Director Mak Dehejia’s statement that it is no longer acceptable to say that the hallway renovation will have to wait for completion of the garage project, General Manager MaryAnn Hall recommended that we put off the hallway renovation until the garage project is finished, but tackle instead renovation of the pool area and the fitness center. These efforts would entail closing the pool for two weeks to give it a face lift (including the replacement of the ceiling tiles) and closing the fitness center for two weeks to do the same there (i.e., update equipment, paint, and repair the men’s sauna). MaryAnn said she had put aside a significant amount of money in this year’s budget to buy new pool and outdoor furniture. Her explanation  was that it was too much disruption for residents to have two major projects going on at the same time.

Additionally, our GM recommended that we have a committee for the corridors. She said she had budgeted a small portion ($500,000) for hall renovation this year (FY 2020),  and the same amount in the following two fiscal years ($500,000 each of those years) for a total of $1.5M. Lyle Schwartz said we could allocate the amount currently set aside this year (FY 2020), but,  and instead of spreading the renovation over two more fiscal years, simply allocate $1M in FY 2021. 

NOTE: My understanding is that the estimate from Hartman Design in 2016 was $2.8 million and that the amount could be paid over a period of three years, phasing in the renovation over the same three-year period.  Of course it is hard to say what the cost will be three years later in 2019. What we don’t want is a sloppy job and poor-quality materials which will cause an immediate do-over like we experienced with the renovation that preceded our current lobby done by the Hartman Group. That do-over predated Legum & Norman cost us a lot of unnecessary dollars and ill will.

Also it should be noted that since 2012, we have had two committees work hard on a new hallway design, resulting in three (3) proposals for the hallways, with the final proposal successfully presented at a March 2016 Town Hall Meeting. In addition, we  have an important resource person living in the building—someone who is an architect and designer with Marriott.  He participated on both the Design Committees that ultimately successfully presented a design to the community in 2016, a design that was well-received by all in attendance, no small feat in a building as diverse as ours.

Monique Fridell talked about the need to improve our curb, speaking specifically about the landscaping and suggesting we look into a new updated canopy.

Other topics that came up included:

—the need for hallway renovation was overwhelmingly on the minds of many people attending the meeting.

—the unbudgeted large expense of painting the entire garage. At this time only the patches worked on will be painted.

—the need for  a marketing campaign to correct the poor reputation of the Elizabeth and is also tied in the communications/toxic environment problems we have in the Elizabeth.

---One person commented that we live in an ordinary building, not a luxury high rise. This fact was disputed by several in attendance, one original owner, and others who moved in later.  It was pointed out that the Elizbeth was originally sold as a luxury building and enjoyed that status until recently, and throughout its life has been marketed as a luxury building and is so marketed today.  Even new owners attested to that fact. It was also pointed out that that our neighboring condos also market themselves as luxury buildings, and they are our competition for buyers and renters.

Additionally, it was pointed out that what makes The Elizabeth a luxury building (despite decline of some of these items) is its services: 24-hour concierge, indoor year-round swimming pool, fitness center, large number of guest parking spaces and sufficient parking for all residents, party room, year-round A/C, live-in engineers on 24-hour call, in-unit washer-dryers, and high-end lobby with community spaces like library, piano, large-screen TVs.

Overall, I would say this was a well-run Town Hall meeting where important points were made. What the meeting suggests is that as long as we elect good leadership to the Board who understand the importance of maintaining the building in all aspects—financial, technical, operational, and protecting our property values, —we who live here will have the quality of life expected for this neighborhood of Friendship Heights.



Monday, April 8, 2019

Current Bylaw Amendment & its explanation


I would like to set the record straight about the proposed bylaw amendment regarding qualifications to serve on The Elizabeth Condominium Association Board of Directors and which was submitted to the Board as a petition on March 26, 2019 by Molly Frantz.



Here is the amended bylaw as set forth in Ms. Frantz’s petition:





 
While it is true that this change is essentially similar to the bylaw change prepared for the May 2017 annual meeting, the reason Ms. Frantz circulated the March 26, 2019 petition for this change was specifically to target a sitting member of our current Board and therefore was politically motivated. The hope of Ms. Frantz was to remove the sitting Board member and replace that Director before or at the May 1, 2019 annual meeting to give Ms. Frantz a greater opportunity to win election to the Board.



I would also like to point out that Ms. Frantz resigned from the Board in 2011 saying in her letter to the Board  that she couldn’t tolerate the “personal ill-will, petulance [sic] behavior, hidden agendas” and yet her petition demonstrates the same kind of personal ill will.



You may want to review my blogpost dated April 23, 2017, which reported on the 2017 Meet the Candidates for the Elizabeth Board.






Molly Frantz, Alfred Muller, and Zlatan Beca were all running for the Board that year. At the conclusion of that blogpost, I posed a number of questions and thoughts which may be again helpful in thinking through the candidates currently running for the Board. These include asking:



Do you want a Board member:

— whose policy has been frequently presented as a “run to failure”—wait to repair building infrastructure only when it fails?

—who has a history of attacking a sitting Board?

—who lacks a realistic understanding of business and/or accounting practices?



Finally, do you want a board that will work together on behalf of everyone in the Association? That only leaves the question about what we can do as a group to encourage polite and civil behavior among attending Association members who seem to forget that serving on The Elizabeth Condominium Board is a voluntary position.





As you can see such questions are relevant to the 2019 election and certainly the issue of civility looms large. Please take the opportunity to read the bios of the current Board candidates and attend the Meet the Candidates night.  In addition, you are encouraged to Google them for more information. As I have done in the past, I will report what is said after the Candidates speak.
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Tuesday, March 26, 2019

Summary of ECA Board Meeting March 26, 2019

Board Present: Zlatan Beca, Makarand (Mak) Dehejia, Monique Fridell, Al Muller, Lyle Schwartz, Rhonda Taller (on conference call), Christopher Wemple

Others Present: ECA General Manager MaryAnn Hall, Assistant Manager Romaine Cureton, Jeremy Tucker (ECA Legal Counsel, Lerch Early & Brewer), and Dan Watkins, FEA (Consulting engineering firm on garage project).  

Highlights of the meeting:

Garage Project
The repair quantities (square footage including the depth) increased. Contributing factors –under-slab patches are coming loose. The work done in the past was not up to standards. This was an unforseen and a uniquely bad problem. They sound out (sounding is an engineering term used to test the concrete in need of repair) well but when workers dig in the patches dislodge. The depth of repair is what is causing the additional cost and time. They still have 15 to 20 phases to go through. Another problem is the time it takes to move vehicles from parking spaces. Coating has a temperature and humidity sensitivity. G1, 2, 3 will be uniformly coated but not G4. Cannot coat G4 because it is a slab on grade (on soil). Current estimate for completion is January 2020. Coating repairs required every 5 years.

President’s Report
·      If you have someone who works for you, tell the front desk when you expect them. This has to do with parking issues related to the garage repair.
·      Amazon workers coming to DC and Friendship Heights is very desirable. Election coming up. We need to continue upgrading our building and that depends on having the talents necessary to do this important work by the board members.

Management Report
·      West Lobby
Working on getting a color match from decorator for painting the molding.
·      Cooling Tower
Cleaning has been done and the a/c has been restored.
·      Important Dates
April 1            BOD nominations due in management office by 6 pm
April 5            Candidates display board goes up in the lobby
April 7            Meet & Greet for new residents in West Lobby
April 10          Town Hall meeting on 2019-20 budget
April 15          “Meet the Candidates” night
April 22          Budget & Finance meeting
April 23          Regular Monthly Board meeting
May 1             2019 Annual Meeting

Merv Filters
Discussion concerned whether to give unit owner a choice between Merv 4 and Merv 8 filters. Do we need for owners to sign a disclaimer if Merv 8 filters are installed, particularly in old HVACs.

Motions
·      Loan—motion to approve the third payment of $75,000 for pay down of the loan was approved unanimously. Additional motions approved to pay down a grand total of $707,308 (includes the third payment). As of June 30, 2019, the outstanding principal on the loan is just over $3 million.

·      Merv Filters—make the standard pleated Merv 5 filters, changed 3 times a year, and give the option for Merv 8 but a release of liability must be signed. Check the condensate lines. Approved unanimously.

Comments from the Floor

Bylaw Amendment
Petition was handed in today to amend bylaws that the composition of the Board be all unit owners or the spouse of a unit owner. 

Party Room is restricted for security reasons. Furniture and other items have been broken or stolen. Resident objects to limited access.

Fire Signs are inaccurate and the stairways are inconsistently marked. If you got trapped in the stairs it would be impossible to pinpoint where you are to the rescue workers.

Thursday, February 28, 2019

Summary of ECA Board Meeting February 26, 2019


Board Present: Zlatan Beca, Makarand (Mak) Dehejia, Monique Fridell, Al Muller, Lyle Schwartz, Rhonda Taller, Christopher Wemple
Others Present: ECA General Manager MaryAnn Hall, Assistant Manager Romaine Cureton, Jeremy Tucker (ECA Legal Counsel, Lerch Early & Brewer), and Jeremy Powell, CPA, Goldklang Group
Highlights of the meeting:
Yearly Audit Report
Jeremy Powell of the Goldklang Group presented the completed report saying that despite our loan debt, the Elizabeth is remarkably in good financial shape given our dire situation two years ago. We have adequate financial cushion in our operating funds.

President’s Report
·      He noted the passing of two Elizabeth neighbors: Helen Huntley and Arnold Kutzmak.
·      He urged Association members to keep in mind that the annual election will take place in May and that we should participate in that election at minimum by attending the meeting or voting a proxy.

Management Report
·      Garage Project
o   The last two phases of the project have required fewer repairs, which is good news.
o   The General Manager will try to arrange for an in-person report on the status of the project from one of contractors for next the Board meeting.
·      West Lobby
o   ServPro has completed its work and there is no mold.
o   Work to restore the lobby and the moldings is ongoing and should be completed by February 28, 2019.
·      Noise
As stated in the last meeting summary, noise that had been occurring for years with intermittent loudness in tiers 10 and 01 has been resolved by an expert from Thomas Downey Limited. What had not been stated is that minor plumbing issues in an apartment on the East Side were fixed and that was what allowed the noise problems to be resolved on the West Side.

Motions
·      Loan—motion to approve an additional payment of $75,000 for pay down of the loan was approved unanimously.
·      New Version of Employee Handbook—except for one modification, the new version of the employee handbook that was done by Rhonda Taller was approved unanimously.
·      No Smoking Amendment—Board voted to send it to the Association members after our legal counsel puts the package together. Vote of the Association will be accepted in the management office and at the annual meeting.
·      Merv Filters—additional information required the motion to be delayed until the March meeting.

Monday, February 11, 2019

Summary of ECA Board Meeting February 7, 2019

Board Present: Zlatan Beca, Makarand (Mak) Dehejia, Monique Fridell, Al Muller, Lyle Schwartz, Christopher Wemple
Absent: Rhonda Taller

Others Present: ECA General Manager MaryAnn Hall, Assistant Manager Romaine Cureton, and Jeremy Tucker (ECA Legal Counsel, Lerch Early & Brewer

Highlights of the meeting:

Management Report
·      Garage Project
o   The budget for this project has been exceeded by 20% with no cap yet declared. The work on G-1 is taking less time (so less expensive), but the work on G-4 is taking more time (more expensive).
o   In November, the estimated completion date was the end of August but now the contractor is not giving us a projection of cost or completion. 
See Comment below from Lyle Schwartz.  The info above on the garage project was taking from the management report.




·      Plumbing
o   In mid-January, a major backup problem occurred in the 14th and 15th tiers due blockage in the pipes from broken snakes (a.k.a. auger,  implement used to clear blockages) and other debris.
o   Also in January, O’Connor Plumbing cut into a hot-water pipe and caused flooding on the 9th and 10th floors as well as shorting out the fire alarm which blasted for 90 minutes.
o   In early February, a makeshift conduit for hot water which was an attempt by a past building engineer to bring more heat to the concierge desk burst shorting out the fire alarm again and dumping a considerable amount of hot water in parts of the west lobby and the west elevator lobby.
·      Noise
Noise that had been occurring for years with intermittent loudness in tiers 10 and 01 has been resolved in a common sense solution as advised by an expert from Thomas Downey Limited.
·      New Concierge Service
The Jeffrey Scott Concierge service began working in the Elizabeth on January 1, 2019.
·      Fire Evacuation Maps
The new fire evacuation maps need to be redone because they do not accurately identify the building layout. One resident suggested the Board and Fire Committee look at the easy-to-read fire evacuation maps in the nearby Marriott Courtyard which are much smaller and produced on aesthetically pleasing and durable brushed stainless steel.

Loan
Motion to approve an additional payment of $75,000 for pay down of the loan was withdrawn. At this time, we will continue the payments as scheduled.

Employee Handbook
        The motion to approve the employee handbook was tabled pending further consideration.

Rental Unit

         Approval of lease renewal on Unit 10 was tabled. Approved lease renewal with 6 votes in favor.


2-13-19 Comment on the garage project from Lyle Schwartz:

The current actual expenditures are at ~50% of budgeted (with contingency), but projections do suggest that the final total will significantly exceed that amount.
 

It was the already finished work on G1 that appears to have been the most expensive per sq. ft., due to spallation on the ceiling below. Current, very limited  work on lower floors seems to result in much less spallation and so less cost and more rapid completion. G4 will have no such issues since it is “slab-on-grade” with no ceiling below it and may actually end up costing a bit less than originally estimated..
 

CPR has certainly continued to give us estimates of both cost and completion dates, but they and we recognize the uncertainty of such estimates as the work load on the G2 and G3 levels can only be estimated based on previous experience. Current estimates seem to be on the high side as we find less work required on the lower levels, and will likely be adjusted as they get more experience on other parts of G2 and G3.