Summary of ECA Board Meeting May 26, 2015

Board Present: Sharon Bobb, Patricia Batey, Clifford Cohen, Peg Downey, Jim Jones, John McNerney, Steven Schattman

Others Present: ECA General Manager Terry Lee, Legum & Norman Regional Manager James Santos, ECA legal counsel Jason Fisher, Ken Kosteva of Wiss, Janney, Elstner

Approval of the April 28, 2015, minutes delayed until June Board meeting since Legum & Norman did not distribute the draft minutes in time for the May meeting.

Comments from the floor done as first order of business. Among the comments made were:

—Phyllis Hartman (interior designer) has stated that there is no point to renovate hallways until the pinhole leak problem is solved.

—Concern about all the claims against the ECA master insurance policy.

—Desire to not exceed 3 percent raise in condo fees.

—Desire to ban smoking on balconies.

President’s Report

—Assistant engineer Kelly retired as of April 27.  The Board approved new assistant engineer Kevin Stewart as of May 8. He will live in the building.

—The ECA master insurance policy has gone up by 10 percent.

—May 11 the ECA Board received training from Jason Fisher.

—Two town hall meeting planned: one on insurance (in July our master insurance broker John Manougian will speak) and the other on plumbing issues.

—Key Link (a security system for keys that is an optional application of the BuildingLink system) has been installed. The concierge staff is undergoing training.

—Standing committee leaders are reinstated and the budget committee has shared leadership between Pat Peyser and Folake Fabunmi.

Design-Peg Downey

Fitness-Steve Schattman

Landscape-Jim Rich

Library-Stephanie Olshan

Making a Difference-Marge McNerney

Social-Julie Cantor & Lydia Clary

Maintenance Projects (MR&R)-David Robinson

Ad-hoc Committees

Smoking—headed by Dr. Alfred Muller

Management Company RFP—headed by Ellen Cohen 

June 2 is the deadline for submitting committee membership lists. Because the Management Company RFP involves competitive submissions is a closed committee that reports to the Board. Members are Ellen Cohen (Chair), Karren Alenier, Karen Hendricks, and Folake Fabunmi.

Duties of our legal counsel: Jason Fisher outline what he does for the ECA:

—Contract review and negotiation.

—Personnel issues, Contractor issues.

—Financial collection matters.

—Covenant and rule violations.

—Advice to the Board on how to operate.

Committee Reports

Design—Hartman will make carpet samples available as well as sample light fixtures.

Maintenance (MR&R)—David Robinson said that Mendoza told ECA representatives in 2012 that condensate lines would have to be checked in preparation for new HVAC installations. Condensate only produced in summer when A/C is working. New HVACs are more efficient and producing more condensate. ECA maintenance staff will need to put an enzyme in tablet form down the condensate lines periodically to keep them clear.

HVAC filters: The ECA staff will change HVAC filters twice a year as a regular service. It is important to vacuum frequently to keep the HVACs running well. Pet hair is a problem and requires more cleaning effort. Units requiring more frequent filter changes will be able to submit a work order for assistance (fee service).

Balcony brackets for planters: Units wishing to rehang balcony brackets need to consult the management office to get their brackets treated with neoprene. This will prevent unsightly rust and damage to our newly refurbished balconies.

Special note pads for our Engineers were approved. The note pads will be used to document work being done in the building.

Board actions:

—Kevin Stewart approved as an ECA staff member (not on Legum & Norman roll).

—Elevator contract renewal approved.

—Fire Pump Replacement approved.

—2016 Operating Budget with 3% condo fee increase approved.