MEMORANDUM
TO: Board of
Directors
FROM: Stephanie Deoudes, General Manager
RE: Management
Report
DATE: May 19, 2016
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Major Systems:
· Both
boilers are tuned and are now operating well;
·
The
Cooling Tower is on – maintenance is needed and will be done in the next few
weeks;
·
Roof
exhaust fans (that serve kitchens and bathrooms) have been checked and
maintenance performed;
·
Roof dryer
vents will be checked and maintained, next week.
Plumbing
Back-ups:
· In an
effort to prevent building plumbing back-ups 4 building drain lines have been
cleared at the lowest level, to the street main; Additional tiers will follow to ensure that
the building lines are clear.
Restoration
of Water Damaged Units Continues.
· Several
more units have been restored – only about 4 remain.
Bi-Annual
Filter Change will start soon:
· Service will
include check of AC and heat system drain lines, faucets, commodes, smoke
detectors. Notice to all will be issued
next week.
Phase
2 of Fire System Upgrade:
· Garage
upgrades have been completed;
·
Core
drilling to bring a line to all floors will be run next week;
·
Work in
hallways will follow with addition of “horns” and lowering of pull stations per
fire code and ADA code;
·
Repairs of
wallpaper and paint of these areas will be done as the work is completed, floor
by floor.
Elevator
Code Upgrades have been completed.
· Otis
Elevator Company has notified the Inspectors Office that code
violations have been cured and has requested
re-inspection. Certificates will be
issued once that inspection has been done.
Fitness
Center & Pool:
· Fitness Equipment
was serviced/repaired;
·
A new water
Cooler for the Pool was installed;
·
Thermostat
and pneumatic valves have been ordered for the pool.
Guest
Parking:
· A new Entry
Device is installed
Arcade:
· Painting
has begun in the Arcade
Lobby
Marble and Brass Maintenance:
· Will begin
next week
Landscaping:
· Front of building
clean-up of planters and flowers was done;
·
New
flowers were installed, planter bed soil was elevated;
·
Existing plants
were rearranged to fill in places that were bare;
·
Some
plants in the circle and hedges at the trash loading dock planter did not make
it over the winter. The hedges were
replaced.
Building
Interior Doors:
Some doors have been repaired, more are scheduled for
repair. After so many years of use,
these heavy doors need adjustment. Some
have been repaired many times and new hinges and placement is needed as the
existing has worn openings too large for the doors to hang flush, others need
hardware and adjustment. Please know we
are working on this – it sometimes takes several tries.
Contracts
and Services:
I have spent a lot of time this month going over your
contracts, reviewing services stated in those contracts and noting the quality
of service actually provided. My review
revealed services not needed, services not provided or not up to standard,
duplicate services by several contractors.
Changes have taken place. There
are no more duplicate services or service providers. You have excellent contractors providing necessary
service. This change will result in accountability, tracking and reporting of
services performed and proper maintenance, inspections and certifications done
in a timely manner.
Staff
News:
Barry Blanton, Chief Engineer, is now living on-site.
Martin, Serrano,
Assistant Engineer, will begin work Monday, May 23rd and will soon
be living on-site, as well.
Terrace
Clean-up and Lighting Restoration:
· After many
years with no lighting, the failed electrical feeds to the terrace at the Party
Room and West Lobby have been repaired. They are now ready for you and your
families and guests to enjoy.
·
Weather permitting, we will enjoy wine and cheese
on the West Terrace
prior to the May 24th Board Meeting.
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