Board Present: Zlatan Beca, Monique
Fridell, Al Muller, Lyle Schwartz, Rhonda Taller, Christopher Wemple
Absent: Makarand (Mak) Dehejia
Others Present: ECA General Manager
MaryAnn Hall, Assistant Manager Romaine Cureton, and Jeremy Tucker (ECA legal
counsel, Lerch Early & Brewer
Highlights of the meeting:
President’s Report
· Noted
the unexpected deaths of long-time resident owners Alexandra Kielty and Sally
Hart.
· Described
dissatisfaction with NFC, the concierge service we currently employ.
· Mentioned
Thomas Downey engineer ongoing investigation of noise issue affecting West side
tiers 01 and 10 as well as common areas that include mail corridor and West
side lobby areas.
Legal Report
· Reviewed
details related to the Larry Hirschman embezzlement with some new information:
o
Letter with the summary of findings
helpful but not complete.
o
Accounting firm Burdette, Smith &
Bish did the forensic audit. They only furnished the ECA with the portion that dealt with the Elizabeth.
o
Questions remain:
§
What analytic procedures were used by
forensic accountants?
§
Was anyone else involved in the embezzlement?
§
Can we see the paper trail on the
analytic work?
· Look for
a mailing on the proposed bylaw on new smoking restrictions at the Elizabeth.
This is a draft for comment. There will be a town hall meeting January 16,
2019.
Financial
· Loan
payment—Motion to approve a $75,000 loan pay down per the 2018-19 budget passes
with attending 6 directors unanimous.
· The
General Manager is monitoring when ECA needs to refinance the loan.
· The ECA annual financial audit
was delayed by waiting for the forensic audit results but will move forward with new
information provided.
Management Report
· Garage
Project
o
Work is being completed on the incoming
side of the guest parking entrance. The FOB reader will be moved back to the
incoming side around Dec 3. Work will then proceed around Dec 5 on the outgoing
side of guest parking.
o
Estimated total completion of the
garage project is now set for August 2019.
· Garage
Door Replacement
o
On Dec 4 the resident entrance of the
garage will have its door replaced due to numerous people hitting the door with
their vehicles.
o
Exiting and entering the garage will be
difficult on that day from 9 am to 3 pm. If it is at all possible it is advised
to leave the garage before 9 am and return after 3 pm. Instructions for that
day, including how to re-enter the garage have been put under resident doors.
· Plumbing
o
Septic pits in the garage have been
cleaned and pipes replaced as needed.
o
In meeting with several plumbing
contractors, the ECA GM has determined that main lines should be cleaned
quarterly on the lobby, first, and second levels where most of the clogs occur.
Additional plans have been discussed.
o
If backups from these lines continue to
occur than all drain lines will require replacement which will run into
millions of dollars
· Noise
o
Steve Johnston, Ph.D. from Thomas
Downey Limited (consulting engineers) have been onsite to investigate the noise
in the building as described in the ECA President’s Report above,
o
The report will be shared with the
residents.
· Landscaping—fall
flowers have been installed
· General
maintenance
o
Apartment inspections are proceeding on
the East Tower; West Tower is done.
o
Window Cleaning—is completed and went
better than last time.
o
Metal and Stone Cleaning—was done on
Nov 7, 2018.
· Roof—Temco
Roofing inspected the roof without major issues. Roof inspections are scheduled
for every six months.
New Business
· Concierge
Companies were considered:
o
NFC—current, not meeting their contract
specifications.
o
S.P. Jones Enterprises—used by the
Carleton
o
NVT Staffing—more for temporary
staffing
o
Jeffrey Scott Concierge
§
24/7 staffing without extra cost.
§
Pays employees more than minimum wage
with built in bonus program.
§
Trains employees in a 40-hour program
with exam, includes conflict resolution.
· Motion to
hire Jeffrey Scott Concierge as new concierge passes with attending 6 directors
unanimous.
Committee Reports
· Fire & Safety
o
The committee completed a draft
evacuation plan but needs information from the Fire Department to complete the
document.
o
General Manager MaryAnn Hall said she
has someone working on evacuation instructions which will be posted on each
floor since the Fire Department is requiring immediate compliance.
· Merv Filter for HVACs
o
Molly Frantz brought used filters of
various Merv ratings to show how much dust was collected.
o
ECA GM said she would get additional
information on pricing. The Board will decide at the next board meeting in
January.
· Social
Committee—there will be a holiday potluck on Saturday December 29, 2018 from
6-9 pm.
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